COOPI – Cooperazione Internazionale Job Recruitment – (4 Positions)

Cooperazione Internazionale (COOPI) is an Italian humanitarian non-governmental organization founded in Milan in 1965. COOPI aims to help the world’s poorest to improve their access to healthcare, food, and financial security, and to overcome their special vulnerability to wars, civil conflicts and natural disasters.

For 50 years of long-term support and constant presence in the field, COOPI has been engaged in breaking the cycle of poverty and responding to specific emergencies in numerous sectors, including Food Security, Humanitarian Aid, Health, Socio-Economical Services, Water and Sanitation, Human Rights, Education and Training, Migrations and Sustainable Energy.

We are recruiting to fill the position below:

1. Project Manager – DRR

Job Title: Project Manager – DRR

Location: Sokoto with field visits to Kaduna
Role: Project Manager
Duration: 12 months (renewable)
Starting Date: ASAP

Purpose of the Role
The Project Manager/Consortium Coordinator is:

  • Responsible for the overall activities’ planning, execution and reporting of the ECHO Disaster Risk Reduction projects;
  • Directly assigned to, and responsible of the supervision of all logistics, HR, financial and overall functioning aspects for his projects.
  • Reports to the Head of Mission/Program Manager:

Responsibilities
Project Management:

  • Under the direct supervision of the Head of Mission and in link with the Program Manager, provides overall managerial oversight to the ECHO funded Disaster Risk Reduction project and supports project implementation team;
  • Leads the effective implementation of the Consortium’s governance, ensuring clear communication and reporting relationships between COOPI and external partners, including the donor;
  • Ensures cross departmental coordination including consortium partners’ components such as conflict, protection and early warning systems;
  • Works with consortium partners to maintain and update project implementation plan;
  • In cooperation and synergy with the project staff, plans and monitors the Disaster Risk Reduction activities’ progress, in compliance with the donor regulations with donor’s and COOPI’s procedures, and with the specific Project Structure and Reporting Lines definition, making use of the financial instruments provided by the organization;
  • In collaboration with the Program Manager and Head of Base, prepares all the formal communication and contract modification requests (ex. budget modification) of the project;
  • Works closely with Monitoring, Evaluation, and Learning head to ensure oversight for all monitoring and evaluation across all activities and implementation.
  • Monitors the accuracy and efficiency of activities;
  • Puts in place and follows in accountability beneficiaries feedback’s mechanism.

Admin/Finance and Logistics Aspects:

  • In collaboration with the Administrative and the Logistics team, plans and monitors the expenditures in line with the project’s implementation needs;
  • Ensures compliance with the fund and timely fulfillment of project’s reporting requirements;
  • In cooperation with the Program Manager,finalizes the data provided by the team and supports the preparation, in compliance with the deadlines, of the narrative reports expected by the donors and by the partners;
  • Liaises with logistics/procurement team to ensure the goods purchased for the project, support updates of the inventory and guarantee the respect of the policies and guidelines.

Institutional Relations:

  • Represents COOPI with the local / State authorities and partners;
  • In collaboration with the Program Manager and in synergy with the specific reporting lines of the projects, promotes and manages relations with the local government institutions, NGOs, and other local partners available in the area.

Human Resources:

  • In coordination with the Administrative team, supports in hiring of new staff directly related to the project and conducts staff appraisals;
  • Upholds COOPI’s mission and Charter of Values;
  • Supervises the overall effectiveness and efficiency of the staff.

Others:

  • Ensures safety of staff and beneficiaries and work closely with COOPI Security Manager and Logistic team;
  • Works closely with Social Protection expert to drive critical assessment during inception phase including baseline, market and value chain assessment and mapping exercises;
  • Works closely with Protection Program team to ensure protection mainstreaming;
  • Ensures smooth management of COOPI base in Sokoto;
  • Follows and enforces all COOPI codes of conduct and policies (globally and in-country).

Requirements
Education / Experiences:

  • Master’s Degree in Humanitarian / Development Studies / Social Sciences or any related field.
  • At least 5 years with INGO on Disaster Risk Reduction, Social Protection, Conflict Management & Peace Building;
  • Experience in managing ECHO funded projects;
  • Excellent in written and spoken English;
  • Expertise in climate change, conflicts, social cohesion, safety nets programs;
  • Data collection, analysis, and report writing;
  • Demonstrated success in community resilient programs and technically sound capacity building and  community based DRR components;
  • Excellent Microsoft Office applications skills (Excel, Word, Power point, Emails, Skype, Web researchers).

Soft Skills:

  • Excellent communication skills, calm, with a good sense of working in inter-cultural environment ;
  • Team player, effective communicator, successful negotiator, creative and analytical thinker and active learner;
  • Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts;
  • Proven ability to prioritize tasks and meet deadlines;
  • Ability to function effectively under stressful conditions such as heavy workloads, and deadlines;
  • Knowledge of and adherence to COOPI Code of Conduct, understands other international development guidelines.

Application Closing Date
12th July, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

  • We encourage international staff already in the country to apply.
  • We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received.

2. Country Logistics Coordinator

Job Title: Country Logistics Coordinator

Location: Damaturu, Yobe
Duration: 6 months (renewable)
Starting Date: ASAP

Purpose of the Role
The Country Logistics Coordinator:

  • Is responsible for the country’s logistics and security;
  • Ensures the coordination and management of all aspects related to the country’s logistics and particularly: purchase procedures, goods/services supply, the transport systems and the technical organization of the work of all COOPI’s field offices in the country, in accordance with what is defined by the procedures;
  • Is responsible for the security aspects of the mission, under the supervision and in coordination with the Head of Mission and in close collaboration with the HQ.

Responsibilities
Logistics Management:

  • Coordinate the country logistics function, both at Country Coordination level and at field office level
  • Ensure that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures;
  • Ensure the correct application of the procedures COOPI and the donors related to goods and services purchases (including planning and necessary documents);
  • Follow the suppliers performance in compliance with COOPI’s standards
  • Ensure that the selection process for goods and services and the contracts assignment (calls for tenders) occur in a transparent and coherent way.

Vehicles and Machines Management:

  • Ensure the machines/vehicles utilization planning, in collaboration with the supervised staff;
  • Ensure that vehicles maintenance and repair are carried out and that all monitoring reports and regular checks are correctly performed;
  • Ensure that, relatively to the use of vehicles and machines, the organization’s procedures and the country’s rules are followed.

Goods and Stock Management:

  • Ensure that all goods are included in the inventory, and controlled when entering and exiting the storage space;
  • Ensure the stock monitoring and the use of instruments for report writing;
  • Monitor the correct goods use and conservation;
  • Ensure that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods;
  • Ensure that all logistic-related reports are produced according to what is stated by the COOPI’s procedures and the Country Regulation (vehicles and goods management, supplies, purchases, storage space, staff reports etc.).

Staff Management:

  • Coordinate, supervise and evaluate the logistical staff work;
  • Ensure the training of the country’s logistical staff;
  • Ensure that all the expatriate staff a register and with the due permission to work in the country.

Institutional Relations:

  • Represent the organization at all logistical clusters and at security coordination meetings, upon delegation by the Head of Mission.

Security:

  • Is responsible for the application, the update and the dissemination of the country security regulation at central and field level;
  • Is responsible for conducting security and risk assessment in COOPI areas of intervention, participating to security meeting at central level;
  • Is responsible for all goods and organization’s properties security;
  • Cooperate and support the Head of Mission/Area Coordinator about the expatriate and local staff security.

Requirements
Education / Experiences:

  • A degree in Logistics, Engineering, Business, or related field;
  • Minimum 5 years experience in the humanitarian field as Logistics Coordinator or in a similar position;
  • Proficiency in English;
  • Demonstrated experience in procurement, distribution, stock management, fleet management, communications and security;
  • Experience of working within an insecure environment with responsibility for security planning, monitoring and management;
  • Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
  • Valid driving license.

Soft Skills:

  • Strong analytical and practical problem-solving skills;
  • Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
  • Very good inter-personal and writing communication skills;
  • Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints.

Application Closing Date
12th July, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

  • We encourage international staff already in the country to apply.
  • We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received.

3. Project Administrator

Job Title: Project Administrator

Location: Sokoto
Employment Type: Full-time

Overview

  • The Project Administrator is responsible to execute all the tasks that regard the financial activities of the field base and in support to the projects being implemented on the field, and to support the Regional Administrator and Head of Base in the delivery of the field activities to reach the results and objectives of the projects.

Main Responsibilities and Tasks

Under the direct supervision of the Country Administrator, and in collaboration with the Head of the Base, and other collaborators of the projects, he/She will:

  • Perform the duties of Cash Management, which includes responsibility for all cash transactions in the office, daily entries in the COOPI-Cooperazione Internazionale accounting system and supervisions of administration Assistants in cash handlings and management
  • Prepare documents for payment and verify supporting documents according to COOPI rules as well as country specific legal regulations;
  • Assist as needed in uploading on a weekly basis the daily Cash Book to the Regional Administrator and perform related cash reconciliation and balancing;
  • Organize, file and scan all payment vouchers with related supporting documents when corrected and approved Cash Book has been returned from Coordination Office
  • Keep the country and individual project inventory records updated in cooperation with the Logistics Department and assist in performing random physical inventories and stock-takings;
  • Be the finance focal point for cash distributions to projects, checking documentation prior to and after distributions and being present to monitor distributions and payments.
  • Make bank runs including transfer requests, withdrawals, and issuing/receiving letters and bank statements ect…
  • Assist with any other duties in the Department, as directed by the Regional Administrator, Head of Office and Finance/Admin/HR Officer.

Additional Responsibilities:

  • This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and assigned by the Project Administrator, Finance officer, Regional Administrator and HR manager.
  • This ToR shall be inclusive of any other task specifically assigned by the direct supervisor for what concerns the implementation of the program activities.

Skills and Competencies of the Candidate (Education, Training, Competences, Skills)

Minimum Requirements:

  • Bachelor Degree or its equivalent in Accountancy or Finance, Social Science courses, Business Management, Business Administration, Public Administration, or related subject, with previous experience working in humanitarian projects.
  • Evidence of NYSC discharge certificate, with previous experience working in developmental and emergency projects especially in NGO/INGO or financialw3 sector.
  • Masters in Accounting, Finance or Administration
  • Professional qualifications like ICAN, ACCA or ANAN will be an added advantage.

Desired Competencies / Skills

Essential:

  • 3 – 5 years in Project Admin related work experience with an International NGO
  • Experience in data collection, collation and archiving
  • Work related skills : good knowledge of cash management, daily administration tasks, logistics and procurement tasks
  • Fluency in English and local languages.
  • Ability to plan and organize work and write clear and concise reports and communicate effectively (both in writing and verbally)
  • Proven ability to prioritize tasks and meet deadlines
  • Excellent communication skills.
  • Proven commitment to accountability
  • Excellent computer skills with proficiency in MS excel.
  • Strong analysis skills (qualitative and qualitative)
  • Excellent interpersonal skills, written and verbal communications
  • Strong cultural awareness and sensitivity
  • Good understanding of complex emergencies and crisis contexts
  • Demonstrated skills in management, teamwork, negotiation and consensus-building

Preferred:

  • Excellent knowledge of English, with fair understanding in Hausa.
  • Willing and able to be based and travel regularly within remote areas, where services are limited.

4. Safety and Security Officer

Job Title: Safety and Security Officer

Location: Sokoto
Employment Type: Full-time

Overall Responsibilities

  • The Safety & Security Officer-SSO is responsible to follow up the security context in COOPI areas of intervention and assists in maintaining a safe and secure environment for COOPI employees and visitors, premises, and assets as well as maintaining regular communication with staff during field movement
  • The Security Officer is responsible for ensuring that appropriate systems and procedures are in place to maximize safety and security and that they are adhered to at all times
  • The Safety and Security Officer is responsible for supporting the Northwest Nigeria Security team in Sokoto State to ensure that safety and security is mainstreamed into all field operations and that the high-quality information is available for decision making
  • The incumbent is delegated to propose, define and apply the security rules approved by the Head of Mission
  • He / she is also in charge of monitoring the security context and preparing factual and analytical reports to assist the HoM in its analysis
  • The incumbent must conduct an ongoing analysis of the context and any perceived threats, in order to ensure the safe movement of personnel, the safety of all resources and the implementation of programs
  • He / she will provide advice and engage in staff capacity development for all aspects of security.

Main Responsibilities and Tasks
Under the direct supervision of the Head of Mission and under the management of the Logistic Coordinator, he / she shall administer the following:

Policies and Procedures:

  • Work with the Country logistic Coordinator and the Head of mission to develop, consolidate, implement, and regularly review operating procedures and security plans.
  • Ensure the availability of all the instruments needed to guarantee the security in the area of interventions in Northern Sokoto.
  • Monitor the security situation in the field, reports to the Head of Mission and to the Country Logistics Coordinator, promptly and effectively report risks and propose mitigation actions
  • In coordination with the Country Logistics and the Head of mission, revises and updates the organization’s security tools

Staff and Vehicle Movement:

  • In collaboration with the logistics and project team, monitor movement and provide security guidance to international and national staff on the current situation in operational areas.
  • Daily track and record all COOPI field movement within Sokoto State.
  • Serve as focal point with drivers during interstate movement by tracking the location of all vehicles and staff and communicate with COOPI Country Logistic Coordinator/ logistics officers.
  • Regularly conduct field visits to assess field site compliance with safety and security procedure during field activities.
  • Ensure vehicle and personal tracking systems are appropriate, fully resourced, and operational

Monitoring and Analysis:

  • Collect and report information regarding politics and security in Northern Sokoto as well as on safety and security issues concerning COOPI.
  • Respond to security relevant incidents with information gathering and inform the CCOPI Country Logistic Coordinator and the Head of Mission
  • Undertake continual assessments of equipment (including vehicles) and organizational assets to ensure that minimal conditions for security are met. Prevent loss and damage by reporting irregularities; informing violators of policy and procedures.
  • Conduct monthly health and safety inspections such as, but not limited to: fire extinguishers, smoke/fire detectors and inspection of COOPI facilities in Sokoto State
  • Regularly inventory and stock as necessary hibernation kits, first aid kits, and vehicle safety kits, communication gadgets; ensure that staff know what is in the kits and how and when to use them
  • Submit regular contextual updates (weekly / monthly situational reports) to the Head of Mission and the Country Logistic coordinator.
  • Work closely with COOPI field teams to ensure all incidents and accidents are followed up with an official written Incident Report, which is then shared with relevant stakeholders and filed appropriately.
  • Take appropriate measures to secure COOPI premises, personnel, assets, and properties by regularly monitoring and control of COOPI existing security set-up.
  • Check that facilities and equipment conform to security norms (closures and doorways are in a good state, open spaces lit up, buildings identified, fire extinguishers present, electrical installations buried, etc.).
  • Liaise with other humanitarian actors in the field in order to obtain information on the safety and security situation.
  • Gather security incidents concerning areas of operations and organize them in a security incident database (mapping of security incidents, graphics and data)
  • Regularly analyze and update COOPI’s vulnerabilities in its areas of intervention;
  • Immediate alerts in the event of a drastic change in the context or significant incidents.
  • Advise and propose solutions (in particular to improve access to beneficiaries) proactively

Coordination and Networking:

  • Maintain a wide professional and personal network of influential actors and clearly communicate COOPI’s status and mission in Sokoto State and across NE Nigeria.
  • Participate in meetings concerning security
  • Create, develop and maintain a contextual and security information and exchange networks in COOPI intervention areas in Sokoto State.
  • Develop and maintain a safety network with COOPI players already present in the areas of intervention.
  • Build acceptance to facilitate continuity of current COOPI programs and any future humanitarian or development programming by liaising with local communities, local authorities and other humanitarian actors and stakeholders within the states.
  • Coordinate regularly with the Head of Mission and the Country Logistic Coordinator on safety and security issues and fulfill all reporting requirements.

Safety Procedure:

  • Regularly update and monitor Standard Operating Procedures (SOPs) and ensure their compliance with COOPI security rules;
  • Propose, define and write new SOPs when needed on the mission;
  • Carry out regular site visits to verify the knowledge, application and validity of SOPs,
  • Ensure the proper use, operation, updating of equipment and practical safety measures (safety trunks, safe-rooms, etc.). Correct any problems (explanation-training for staff, implementation, proposals for change or improvement of SOPs, etc.) and report to his superiors on the state of security on the bases;
  • Ensure the implementation and respect of the SOPs on the mission, in conjunction with the Logistics Department with regard to their technical and practical application as well as the monitoring of materials related to security;
  • Contributes to the development of risk mitigation strategies, including the drafting or adaptation of SOPs to the environment, Safety instructions and Contingency Plans (including Crisis response, Relocation plan, hibernation Relocation Plan and Evacuation Plan),
  • Ensure that perimeter security staff (guards) have the capacities to perform their duties as per the Standard Operating Procedures (SOPs).

Trainings:

  • Assist the Country Logistic Coordinator to provide training(s) that may include Standard Operating Procedures (SOPs), Contingency Plans (CPs), Security Management, Incident Reporting, Prevention and Response Mechanisms, Communications (including satellite phones), and risk/threat analysis.

Note: This ToR shall be inclusive of any other task specifically assigned by the Head of Mission or the Logistic and Security Coordinator for what concerns the implementation of the security and safety actions.

Minimum Requirements

  • A Higher National Diploma or Advanced Diploma in Security Operations and Management / Criminology / Disaster Management / Public administration/ International relations / Business Administration / Education – Languages or a field related to humanitarian work. A bachelors’ degree in similar field will be added advantage.
  • Mandatory Computer use skills (including MS Word, Excel, PowerPoint, and internet)
  • Fluency in English (written, spoken, comprehension). Knowledge of local Northwest language is highly desired (Hausa and Fulani / Fulfulde).
  • Must have completed NYSC service or submit exception certificate
  • Training in First Aid and Fire Safety.
  • Relevant security management certifications will be added advantage
  • Competent report writing skills.
  • Basic Mapping or GIS skills
  • Disaster management and response training/ certification

Skills & Experience
Essential:

  • At least 3 years security-related experience with UN / INGOs / CBOs operating in the Northwest Nigeria either in safety and security, logistics or administration. Relevant experience from any other institution will also be considered.
  • Ability to comprehend security related subjects such as threat/risk assessment, security management, and personal and organizational physical security awareness.
  • Previous services with any of the Nigerian Disciplined forces, Certificate of discharge or recommendation from immediate supervisor will be required as proof.
  • Proven experience or ability of working effectively in complex security environments and situations with an articulate understanding of the conflict in northeast.

Preferred:

  • Knowledge of the local language (Hausa and Fulani/Fulfulde).
  • Willing and able to be based and travel regularly within remote areas, where services are limited.
  • Ability to work closely, professionally and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background.
  • Sound judgment/ open minded and the ability to work under minimal supervision
  • Strong assessment, evaluation, analysis and planning skills
  • Interpersonal communication and proven written / presentation skills
  • Demonstrated ability to work under stressful conditions
  • Demonstrated knowledge of the historical and socio-political context of Nigeria.
  • Flexibility and ability to work long hours and to be deployed on short notice.
  • Candidates from and or living Sokoto will be prioritized.

Application Closing Date
14th July, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

  • Please note that any late application or incomplete submission will not be considered and thus will be disregarded immediately.
  • Applicants shall be reviewed on a rolling basis

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