iMMAP Nigeria Job Recruitment – (4 Positions)

iMMAP is an international nongovernmental organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.
We are recruiting to fill the following positions below: 1. Information Management Officer
Job Title: Information Management Officer Location: Maiduguri, Borno Type: Full Time Status: National Employee
Background
  • Over the last 13 years, insecurity in northeast Nigeria has led to the loss of more than 20,000 lives and the displacement of over two million people.
  • The humanitarian needs of people in the region have increased significantly in 2021.
  • The number of people in need of humanitarian assistance increased from 7.9 million people in 2020 to 8.7 million people at the beginning of 2021.
  • However, the advent of the COVID-19 pandemic is exacerbating these needs, giving rise to an estimated 10.6 million people now in need of urgent humanitarian assistance, including specific actions within the COVID-19 response.
  • With support from the USAID Bureau for Humanitarian Assistance, iMMAP continues to support the humanitarian sectors responding to the crisis in northeast Nigeria, by seconding and deploying standby personnel to the Sector Lead Agencies since November 2016.
  • The support includes building the information management capacity of the partners through training.
  • Since March 2021, with the collaboration of the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA), iMMAP started the Humanitarian Information and Analysis Unit (HIAU) to support the collective initiatives and intersectoral information management demands and requests
Presentation
  • The IMO is tasked to improve the accuracy of the data held by iMMAP and to improve and effectiveness the distribution of materials.
  • The IMO will support all goals and strategies of the iMMAP programme in its work with national partners, international partners, and applicable donor agencies.
  • The IMO will develop and maintain constant and good contacts with humanitarian partners.
Operational Manage the requests from partners coming to the HIAU Provide the technical requested support to partners. Technical activities may include:
  • Map assistance coverage in specified area, analyze and report the potential gaps.
  • Ensure timely preparation and generation of information products, and support on information sharing and dissemination.
  • Create and/or adapt appropriate IM tools. As appropriate, design of data collection forms, ensuring that the purpose and use of all data collected is clear and easily collectable, highlighting where potential problems might arise; organise and manage the data input and initial analysis and presentation of data for the sector.
  • Develop standard formats for, and regular output of publication of materials and statistics;
  • Facilitate mobile data collection, form development and data management;
  • Generate statistical reports, graphs, maps ;
  • Manage, analyse, document data and information from other partners;
  • Produce, share maps illustrating scale/coverage of assistance;
  • Support the implementation of remote data collection exercises in support to the humanitarian community;
  • Maintain data bases, provide data entry if required;
  • Prepare relevant data analysis;
  • Design and implement analysis methodology;
  • Proactively analyze information from sector partners, government authorities, academia and other actors;
  • Provide high quality research and analysis following an evidence-based approach and ensure thorough documentation of the methodology;
  • Contribute to production of regular written reports and dashboards;
  • Support new and ongoing needs assessments;
  • Follow iMMAP’s branding regulations required for marketing or branding of all iMMAP products and correspondence;
  • Any other tasks related to information management that may be requested.
  • Ensure close collaboration with OCHA team and other intersectoral partners, working groups and sectors’ teams;
  • Conduct any other activities as requested by the Senior IM Technical Advisor and the Country Representative.
Requirements Education:
  • University Degree (Bachelor’s Degree or Higher) in Information Science, Geographical Information Systems, Computer Science or other relevant field.
Experience:
  • Minimum five (5) years of work experience in the field of Information Management is essential;
  • Experience in data processing and analysis, creation of reports;
  • Experience in the use of software such as ArcGIS, QGIS, Adobe suites, PowerBI, Tableau;
  • Experience in data collection process using XLSForm, Kobocollect, ODK or any other similar platform;
  • Excellent command of Office suite applications (Word, Excel, Access, PowerPoint);
  • Very good experience and skills in mapping;
  • Solid demonstrated experience in database management development and administration;
  • Fluency in English is required.
Soft Skills:
  • Relevant experience in working with a UN agency or another humanitarian agency is desirable;
  • A strong client service orientation;
  • Experience in the area of emergency preparedness, crisis/emergency relief management, humanitarian/development environment, field coordination is an asset;
  • Excellent inter-personal and general communication skills;
  • Ability to coordinate with local administrators, government, NGOs working with community projects and agencies involved in humanitarian or development activities;
  • Ability to work with minimum supervision in a multi-cultural environment.
Application Closing Date 17th September, 2021.
How to Apply Interested and qualified candidates should: Click here to apply online Note Guiding Principles:
  • Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.
  • iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
  • iMMAP is an Equal Opportunity Employer regardless of background.
Disclaimer:
  • iMMAP is currently looking for two (2) Information Management Officers for its Humanitarian Information Analysis Unit (HIAU) based in Maiduguri, Nigeria.
  • Due to the urgency of this position, application will be reviewed on a rolling basis and the position may be filled before the recruitment closing date.
2. Communications Assistant
Job Title: Communications Assistant Location: Abuja Type: Full Time Status: National Employee
Background
  • The main purpose of the position is to produce iMMAP Nigeria office’s internal and external communication materials (Social Media posts, Newsletters, Project Snapshots, etc.) and support iMMAP Global Communication Task Force.
  • The Communications Officer will be based in Abuja and may be required to travel to other duty stations in Nigeria.
Description of Duties
  • The communications Assistant (CA) assumes the responsibility for supporting in planning, developing and implementing communication strategies to promote iMMAPs’ programmes.
Operational:
  • Assist in the production of Nigeria annual report
  • Produce and update iMMAP Nigeria Project Snapshots
  • Produce and update relevant Capability Statements
  • Produce regular Social Media posts as defined in the Global communication strategy
  • Produce a monthly newsletter for external partners showcasing iMMAP capabilities and achievements
  • Produce other communication materials as required (photos, videos, etc.).
  • Provide support for global or regional communications campaigns
  • Keep country mailing lists updated and segmented
  • Identify, propose, and lead the development of communications opportunities and media- related that can be employed to promote the work of the organization and maximize its awareness within the wider humanitarian and development community in Nigeria.
  • Actively contributing in examining the work of iMMAP in country to assess the communication capacity of the organisation and its various programs and projects, and determine communication requirements (internal and external) that must be met to support the organization’s goals;
  • Assist in identify and detail approaches for fulfilling iMMAP’s communication requirements in country in a comprehensive and coordinated strategy that best promotes its programmes and mission;
  • Assist in development of media related products including print, electronic, and online that can be employed to promote the work of the organisation and maximise its awareness within the wider humanitarian community;
  • Assist in develop a monitoring and evaluation system to facilitate the measurement of the impact and efficiency of the new implemented communications strategy;
  • Where appropriate, represent the iMMAP project team with partners, and participate in local community activities;
  • Maintain effective and positive internal contacts with iMMAP regional officers and staff, and external contacts with national and local government officials, international non-governmental organisations (NGOs), donor agency officials, vendors, media, and the general public;
  • Follow iMMAP’s branding regulations required for marking, or branding, of all iMMAP products and correspondence.
  • Serve as contributor of information regarding the country program to the communications and outreach manager in HQ.
  • Coordinate and collaborate with the communications and outreach manager in HQ on various projects as needed.
  • Serve as contributor on iMMAP social media pages for the country related content.
Requirements Education:
  • Bachelor’s Degree in Graphic Design, Mass Communication, Journalism, or related fields from a recognized institution
Experience:
  • Minimum of 1 year experience in communication, public relations, advertising, communication analysis & planning, social development communication, marketing;
  • Basic knowledge of the UN cluster system and how it operates
  • Communication, written, oral, and visual – The ability to convey information to technical and non-technical people in the most appropriate manner fitting the audience.
  • Experience in Adobe suites is highly desirable.
  • Experience in photography is desirable.
  • Proven ability and experience interacting with a wide range of organisations while upholding humanitarian principles of impartiality and neutrality.
Application Closing Date 17th September, 2021.
How to Apply Interested and qualified candidates should: Click here to apply online Note Guiding Principles:
  • Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.
  • iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
  • iMMAP is an Equal Opportunity Employer regardless of background.
3. Admin and Finance Assistant
Job Title: Admin and Finance Assistant Location: Abuja Type: Full Time Status: National Employee
Background Country specific:
  • iMMAP program in Nigeria started late 2016 and was designed to support the response to the ongoing crisis in in the Northeast of the country, by strengthening the information management (IM) capacity of the responders within the different humanitarian sectors.
  • The target beneficiaries of this program are the humanitarian partners (who are all sectors members) and the United Nations Office for Coordination of Humanitarian Affairs [UNOCHA] in its mandated inter-cluster coordination role.
Description of Duties Administration and Asset Management:
  • Perform all the logistical tasks assigned by the line manager.
  • Coordinate the logistic of the transportation process for staff movement.
  • Provide logistical support to the organization and preparation of all workshops, meetings, and events.
  • Ensure that suppliers provide proper documentation for goods and services provided to iMMAP and make sure purchases are done in line with our procurement guidelines.
  • Ensure the finance induction of new staff and carrying out administrative briefings.
  • Follow up on assets monitoring in the iMMAP Maiduguri office on monthly basis.
  • Ensure that the asset register is updated when procuring and disposing of assets.
  • Ensure that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation.
  • Ensure that all items are well organized and correctly stored, protected, fully identified, and easily accessible (cleanliness, security, access, etc.).
Cash Management (Cash & Bank) and Remittance:
  • Manage petty cash and petty cash request on a daily basis.
  • Conduct weekly cash counts for the office and submits the cash count sheets.
  • Check that cash vouchers are properly filled (Accounting code, designation, budget lines…)
  • Ensure the monthly statutory deductions (Pension, PAYE, WHT, NHF) are remitted to the relevant institution in Abuja with proper record keeping and follow up where necessary.
Payments and Invoices review:
  • Review eligibility of all related expenses shown on invoices from vendors and service providers.
  • Liaise with Finance Coordinator regarding invoices validation, payments.
  • Ensure that finance supporting documents for all expense reports are in accordance to iMMAP’s policy
  • Liaise with Finance Coordinator regarding invoices validation, payments.
  • Ensure payment documents are scanned by the end of each month.
  • Other tasks as assigned by the line manager
Requirements Education:
  • University an Institute Degree in Business Administration, Finance or relevant field
Experience:
  • With at least 3 years or work experience in Administration field.
Soft skills:
  • Flexible and adaptable to any situation.
  • Ability to work independently while under pressure and during long hours.
  • Excellent work habits with a willingness to work in a multi-cultural environment.
  • Excellent organizational skills, including proven ability in administration, financial and logistics.
  • Excellent communication skills, including drafting documents;
  • Programmes
  • Excellent computer skills in the Windows and Microsoft Office especially MS Excel and MS Access.
Application Closing Date 2nd October, 2021.
How to Apply Interested and qualified candidates should: Click here to apply online Note
  • Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.
  • iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
  • iMMAP is an Equal Opportunity Employer regardless of background.
4. Admin and Finance Assistant (Maiduguri)
Job Title: Admin and Finance Assistant (Maiduguri) Location: Maiduguri, Borno JobType: Full Time Status: National Employee
Background Country specific:
  • iMMAP program in Nigeria started late 2016 and was designed to support the response to the ongoing crisis in in the Northeast of the country, by strengthening the information management (IM) capacity of the responders within the different humanitarian sectors.
  • The target beneficiaries of this program are the humanitarian partners (who are all sectors members) and the United Nations Office for Coordination of Humanitarian Affairs [UNOCHA] in its mandated inter-cluster coordination role.
Description of Duties Administration and Asset Management:
  • Perform all the logistical tasks assigned by the line manager.
  • Coordinate the logistic of the transportation process for staff movement.
  • Provide logistical support to the organization and preparation of all workshops, meetings, and events.
  • Ensure that suppliers provide proper documentation for goods and services provided to iMMAP and make sure purchases are done in line with our procurement guidelines.
  • Ensure the finance induction of new staff and carrying out administrative briefings.
  • Follow up on assets monitoring in the iMMAP Maiduguri office on monthly basis.
  • Ensure that the asset register is updated when procuring and disposing of assets.
  • Ensure that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation.
  • Ensure that all items are well organized and correctly stored, protected, fully identified, and easily accessible (cleanliness, security, access, etc.).
Cash Management (Cash & Bank) and Remittance:
  • Manage petty cash and petty cash request on a daily basis.
  • Conduct weekly cash counts for the office and submits the cash count sheets.
  • Check that cash vouchers are properly filled (Accounting code, designation, budget lines…)
  • Ensure the monthly statutory deductions (Pension, PAYE, WHT, NHF) are remitted to the relevant institution in Maiduguri with proper record keeping and follow up where necessary.
Payments and Invoices review:
  • Review eligibility of all related expenses shown on invoices from vendors and service providers.
  • Liaise with Finance Coordinator regarding invoices validation, payments.
  • Ensure that finance supporting documents for all expense reports are in accordance to iMMAP’s policy
  • Liaise with Finance Coordinator regarding invoices validation, payments.
  • Ensure payment documents are scanned by the end of each month.
  • Other tasks as assigned by the line manager
Requirements Education:
  • University an Institute Degree in Business Administration, Finance or relevant field
Experience:
  • With at least 3 years or work experience in Administration field.
Soft Skills:
  • Flexible and adaptable to any situation.
  • Ability to work independently while under pressure and during long hours.
  • Excellent work habits with a willingness to work in a multi-cultural environment.
  • Excellent organizational skills, including proven ability in administration, financial and logistics.
  • Excellent communication skills, including drafting documents;
  • Programmes
  • Excellent computer skills in the Windows and Microsoft Office especially MS Excel and MS Access.
Application Closing Date 2nd October, 2021.
How to Apply Interested and qualified candidates should: Click here to apply online Note
  • Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.
  • iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
  • iMMAP is an Equal Opportunity Employer regardless of background.

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